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Multifunctional Photocopiers
Friday, 27 June 2008 17:06
Photocopiers have come a long way in the last ten years and now use digital technology which works by using an integrated scanner and printer. The scanning facility means that the capabilities of an office photocopier are now far more wide reaching, especially when they are connected to the office network and the internet.
Any photocopiers made in the last five years are extremely likely to operate using digital technology. Digital photocopiers work by using an integrated scanner and laser printer to scan and then print documents that need replicating. They incorporate a hard drive which stores any document scanned, meaning that they can achieve far more than the old analogue photocopiers, especially as many of these machines can also fax, be networked and are internet connected.
One of the great advantages of using networked digital photocopiers is that hard copies of documents can be scanned into device and forwarded to the appropriate department without the need of making another hard copy. The documents are then stored electronically and changes made are tracked. Employees can also scan copies of documents into the photocopier and send them directly to their computer, meaning any alterations needed before printing can be done very easily.
Documents can also be scanned into photocopiers and sent via email directly from the device, which works by the photocopier linking up to an email server. With logins these emails can be sent from the user's own email account, meaning that not only is the email easily recognised by the person receiving it but is also stored in the users sent items.
Many new photocopiers also incorporate faxing capabilities, this means documents scanned into the device may be faxed directly, storing the data in the hard drive. Some photocopiers take this capability even further, by being capable of sending a received fax to the appropriate persons' email inbox directly instead of printing out a hard copy.
Workplaces where document management systems are used can take the capability of their photocopiers even further. Documents can be scanned into the device and sent to the document management systems where they can be stored, sorted and easily retrieved. The evolution of digital photocopiers has played an integral part in document management and archiving solutions. Without photocopiers having the ability to scan documents and be connected to office networks, document management systems would have severe limitations.
There is no question capabilities of photocopiers are far greater now that they are digital and incorporate scanning, what needs consideration is whether businesses are using these capabilities efficiently. Using photocopiers to their full potential can make a business much more efficient in terms of time wasted and can save money on paper usage, but everyone in the workplace needs to be educated about using these machines and be aware that photocopiers can achieve far more than simply reproducing documents.
Photocopier News
- Canon Launches ‘Business Leap’ CompetitionCanon last month announced the launch of its ‘Business Leap’ competition, which is inviting UK printers, businesses and entrepreneurs to submit a business plan involving digital printing for a chance at winning an imageRUNNER Advance 9070 Pro light production digital press and other prizes from a total haul worth over £90,000.
- Canon Reveals Study on the Impact of the Economic Downturn on the Printing IndustryA recent study, ‘Redefinition of the Digital Printer’ sponsored by Canon and conducted by Professor Emeritus, Frank Romano, provides a snapshot at the state of the printing industry under the impact of the current economic climate, with the final analysis due to be published in May 2010.
- New Canon Copiers Website LaunchedCanon Copiers is delighted to announce this month the launch of its impressive, new and improved website. After some time in development, the company finally went live on 23rd February 2010, with what is a faster, simpler and far more exciting place for its customers and a business, all at Canon Copiers believe, is worthy of the fantastic new home it’s been given.
- Top Ten Energy Saving Tips for PhotocopiersWith rising energy costs and the increasing need to make business both environmentally friendly as well as efficient, saving energy on your workplace copying is a great way to reduce your bills and minimise your environmental impact. Here at Canon Copiers, we’ve selected ten of the best ways to save energy and money while copying without reducing your company’s productivity.
- Photocopiers: A Round-up of the Last YearThere has been much development in the photocopier industry during the last year with new ranges of copiers being released, heightened environmental concern, new acquisitions and partnerships and the recession all having a major part to play.
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