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How To Reduce The Cost of Photocopiers
Wednesday, 18 June 2008 16:38
The cost of photocopiers can be very large for businesses, especially when employees are not using the photocopiers sensibly. There are a number of steps that can be taken to reduce the cost of photocopiers and most of them can be followed very easily.One of the first things to investigate when looking for ways to reduce how much photocopiers can cost a business is to find out the functionality of the photocopiers used currently. New photocopiers often incorporate printing, scanning, faxing and are internet connected if used correctly these multifunctional devices can save on the amount of photocopies and prints that are done and often cost less when compared to running several devices separately. Once the capabilities of the current photocopiers have been noted it will be much easier to work out which steps to reduce photocopying costs can be followed.
There are a number of tips that any business can follow, whether they own photocopiers that incorporate printing or separate devices. Making sure that everyone in the workplace only use photocopiers or printers when necessary is very important. This seems a very obvious tip, but wasteful photocopies are made frequently in most businesses and just getting everyone in the workplace to think before they photocopy could make a substantial difference in cost. Many new photocopiers could help with this as they can be networked, incorporating software to track any printing done and allow quotas to be set.
Numerous people use photocopiers to make a copy of a document they need to work on. Where possible employees should be encouraged to use photocopiers to scan documents and send them to themselves electronically, meaning any draft changes being made may be done on their computer rather than on a hard copy. Everybody in the work place should also take responsibility for switching photocopiers off properly every night to save energy. A number of photocopiers automatically switch into stand-by mode when not in use so energy can also be saved during the working day, potentially reducing energy bill costs.
A large number of photocopiers have a duplex function for double sided printing. This should be set to default, greatly reducing the amount of paper used and thus reducing costs. Photocopiers made in the last five years are likely to incorporate printing, scanning, faxing and photocopying in one machine, which means, instead of making a photocopy, documents can be scanned into photocopiers and sent via email or fax.
There are many options available that can really help to reduce the cost of photocopiers, but these will only be effective if everyone in the workplace is educated about how to use these devices properly. If all staff are knowledgeable about how to use photocopiers in the most cost effective way then the total expenditure could be reduced by a large margin. Businesses could also consider updating their photocopiers and running a print audit so that all the devices are as efficient as possible and running costs are reduced.
Photocopier News
- Canon Launches ‘Business Leap’ CompetitionCanon last month announced the launch of its ‘Business Leap’ competition, which is inviting UK printers, businesses and entrepreneurs to submit a business plan involving digital printing for a chance at winning an imageRUNNER Advance 9070 Pro light production digital press and other prizes from a total haul worth over £90,000.
- Canon Reveals Study on the Impact of the Economic Downturn on the Printing IndustryA recent study, ‘Redefinition of the Digital Printer’ sponsored by Canon and conducted by Professor Emeritus, Frank Romano, provides a snapshot at the state of the printing industry under the impact of the current economic climate, with the final analysis due to be published in May 2010.
- New Canon Copiers Website LaunchedCanon Copiers is delighted to announce this month the launch of its impressive, new and improved website. After some time in development, the company finally went live on 23rd February 2010, with what is a faster, simpler and far more exciting place for its customers and a business, all at Canon Copiers believe, is worthy of the fantastic new home it’s been given.
- Top Ten Energy Saving Tips for PhotocopiersWith rising energy costs and the increasing need to make business both environmentally friendly as well as efficient, saving energy on your workplace copying is a great way to reduce your bills and minimise your environmental impact. Here at Canon Copiers, we’ve selected ten of the best ways to save energy and money while copying without reducing your company’s productivity.
- Photocopiers: A Round-up of the Last YearThere has been much development in the photocopier industry during the last year with new ranges of copiers being released, heightened environmental concern, new acquisitions and partnerships and the recession all having a major part to play.
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